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POSITION TITLE: Data Entry/Billing Clerk
REPORTS TO: Controller
Prepares all customer invoices in an accurate and timely manner. Serves as an assistant to the Controller with various computer functions.
DUTIES AND RESPONSIBILITIES
- Generate various reports including "Accounts Receivable Aging Report", monthly sales journal and monthly tax journal.
- Inputs invoice data to update sales commission calculations for Sales Associates and independent representatives.
- Coordinate all documentation necessary to prepare customer invoices (i.e. Bills of Lading, packing lists, freight charges, job envelopes).
- Manually calculate freight charges and miscellaneous freight costs using job documentation.
- Manually report job information on the "Editor Order Form (EOF)" (i.e. freight cost, quantity shipped, date of shipment, method of shipment).
- Enters job information into PSI system, prints "Invoice Edit List" and check for accuracy. Prints invoices, separate, distribute, file and mail original to customer.
- Filing of all reports and documentation.
- Work as part of a team and participate in XXXXXXX's Total Quality Management efforts.
- All other duties as assigned by the Controller.
- Minimum of High School Diploma or equivalent/Associate Degree preferred
- Minimum of 2 years experience in Accounting or related field (Associates Degree will be considered in lieu of experience)
- Excellent communication skills, must be able to effectively communicate with customers
- Excellent math skills
- Proficient computer skills