Data Entry/Billing Clerk

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POSITION TITLE: Data Entry/Billing Clerk
REPORTS TO: Controller
DEPARTMENT: Accounting

Prepares all customer invoices in an accurate and timely manner. Serves as an assistant to the Controller with various computer functions.


  • Generate various reports including "Accounts Receivable Aging Report", monthly sales journal and monthly tax journal.
  • Inputs invoice data to update sales commission calculations for Sales Associates and independent representatives.
  • Coordinate all documentation necessary to prepare customer invoices (i.e. Bills of Lading, packing lists, freight charges, job envelopes).
  • Manually calculate freight charges and miscellaneous freight costs using job documentation.
  • Manually report job information on the "Editor Order Form (EOF)" (i.e. freight cost, quantity shipped, date of shipment, method of shipment).
  • Enters job information into PSI system, prints "Invoice Edit List" and check for accuracy. Prints invoices, separate, distribute, file and mail original to customer.
  • Filing of all reports and documentation.
  • Work as part of a team and participate in XXXXXXX's Total Quality Management efforts.
  • All other duties as assigned by the Controller.


  • Minimum of High School Diploma or equivalent/Associate Degree preferred
  • Minimum of 2 years experience in Accounting or related field (Associates Degree will be considered in lieu of experience)
  • Excellent communication skills, must be able to effectively communicate with customers
  • Excellent math skills
  • Proficient computer skills

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