Accounting Assistant (A/P)

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POSITION TITLE: Accounting Assistant (A/P)
REPORTS TO: Controller

SUMMARY: Monitor and process payables. Maintain Company checkbook. Month end requirements.

DUTIES AND RESPONSIBILITIES: (Including the following. Other duties may be assigned).

  1. Know and observe all safety rules.
  2. Post and file all invoices.
  3. Monitor open payables, reporting status to controller as necessary, weekly.
  4. Write checks and distribute to vendors as instructed by controller, weekly.
  5. Prepare collateral reports for bank.
  6. Monitor bank balance, reporting to controller as necessary, daily.
  7. Transfer funds as directed by controller.
  8. Maintain general ledger.
  9. Consolidate journal entries into General Ledger.
  10. Assist in preparation of monthly statements.
  11. Liaison between controller, president and on-site bank auditors.
  12. Preparation of federal and state quarterly reports and deposits, and monthly sales tax report.

ADDITIONAL RESPONSIBILITIES:

  1. Back up for Accounts Receivable.
  2. Assist purchasing with approval of invoices for payment at month end.

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