Billing Clerk

Alternate Job Titles: Billing Entry Clerk, Invoice Clerk

FLSA Status: Nonexempt

Job Summary

Bills customers by gathering necessary job information, calculating charges, and issuing invoices and statements. Maintains accounts payable ledger, types credit forms, and credit memorandums by performing the following duties personally.

Essential Duties and Responsibilities

• Reads computer files or gathers records such as purchase orders, sales tickets, and charge slips, to compile needed data.
• Enters information into computer or computes amounts due.
• Prepares invoices, listing items sold, amounts due, credit terms, and dates of shipment.
• Prepares bills of lading and lists weight and serial number of items sold. Types shipping labels.
• Prepares credit memorandums to indicate returned or incorrectly billed merchandise. Types credit forms for customers or finance companies.
• Posts transactions to accounting records such as work sheet, ledger, or computer files.
• Compute amounts due for services and products from authorized documents, such as completed production orders, job tickets, or purchase orders.
• Perform photocopying as needed for verification of billings.
• Maintains cleanliness of work area and equipment.

Supervisory Responsibilities

This job has no supervisory responsibilities. Carries out conduct and leadership responsibilities in accordance with company policies, procedures, safety, and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school diploma or general education degree (GED) with emphasis on accounting procedures; or one to three years related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information to one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathmatical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standard situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms; sit, talk, and hear. The employee is occasionally required to stoop, kneel, or crouch. The employee must regularly lift/or move up to 10 pounds and occasionally lift and/or move 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes, toxic chemicals, and heat. The noise level in the work environment is usually moderate. Some independent travel may be required.